V&G Meeting Guideline (Consensed upon 12/4/12)

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1 – Meeting starts as soon as the official meeting time and a critical mass of participants has reached an equilibrium. [A quorum of six (6) people is needed to come to consensus upon any proposal. If there are ever three consecutive meetings with less than six people in attendance, the quorum statute may be readdressed by fewer than six people.]

2 – Go around and say names. [“Official” end time is 1.5 hours from this point, pending temperature checks on extending time as meeting progresses.]

3 – Facilitator of said meeting announce time and place of next meeting. [Barring emergencies, meetings will take place at 60 Wall Street in accordance to the schedule adopted on 11/21/11. Long-lasting changes to regular meeting times or locations, as well as changes to this document, should be brought forth as agenda items and go through process].

4 – Consent upon one individual present at SAID meeting who can commit to attending NEXT meting as FACILITATOR of next meeting. [Will be point person for COLLECTING agenda items/proposals for next meeting. Preferably someone trained in facilitation. This person must stay until the very end of said meeting].

5 – Consent upon a back-up individual committed to being present at next meeting

6 – Consent upon stack taker, minute taker, timekeeper for said meeting

7 – Moment of Silence

8 – Use “straw poll” method to consent upon order in which we attempt to tackle agenda items for said meeting, and how long we would like to spend on each agenda item. [All agenda items must be announced to the working group at least a day prior to said meeting (riseup listserve, posted to nycga.net, announced at a prior meeting, etc.). If someone brings an unannounced agenda item they would like to discuss at said meeting, they are given a minute to propose the item and have it temp-checked upon. If it does not get addressed at said meeting, this can serve as the requisite twenty-four hour notice announcement for it to be brought up at next meeting.]

9 – Attempt to tackle 1st agenda item. When allotted time inevitably runs out, use temp-check method to decide on extending time limit by “x” minutes, acknowledging that it will be at the expense of other agenda items [x determined by facilitator].

10 – Repeat step 9 until consensus has been built, or until temperature checks dictate that it’s time to move on to the next agenda item.

11 – Repeat steps 9 & 10 with subsequent agenda items until official ending time, sense of productivity, and/or frustration levels reach a tipping point.

12 – Facilitator of NEXT meeting Re-announce time and place of next meeting.

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