Minutes from V&G Working Group 1/4/12

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In attendance:
-Jim (facilitator), Michael K (stack), Michael H, Shoshana, Bibi, Isaac (minutes), Patrick (time), Itzhak, Sati, Dorje, Marie, Frank B, Rich, Ted. [please excuse all misspellings]

Start time: 6ish?

Agenda Items proposed:
-Isaac – Meeting Process document
-Patrick – POI on plan of action (having to do with bringing back Vision Document to GA)
-Dorje – 1 – New Preamble. 2 – two edits to current statement. Giving requisite 24hr notice for next meeting

Consensed upon agenda for the day:
-Isaac’s process document
-Jump back into editing document through going over GA and other feedback (latest consensed upon version being 12/22/11)

Isaac’s process document: 15-20 minutes
-Discussed. Friendly amendments accepted. Consensus. (document at end of minutes)

Going over feedback/editing: rest of meeting (went until 8:15?)
-brief time to read over 12/22 draft
-much discussion
-Reached consensus upon eliminating non-violence and combining it with peace to read:

Peace: whereby non-violence is embraced as a way of life, and we resolve to live together in harmony and celebrate principals of compassion, appreciation and respect for diversity and the differing views of others

End of meeting:
- Michael K to facilitate next meeting. Patric committed to attend.

V&G Meeting Guideline (Consensed upon 1/4/12)

1 – Meeting starts as soon as the official meeting time and a critical mass of participants has reached an equilibrium. [A quorum of six (6) people is needed to come to consensus upon any proposal. If there are ever three consecutive meetings with less than six people in attendance, the quorum statute may be readdressed by fewer than six people.]

2 – Go around and say names. ["Official" end time is 1.5 hours from this point, pending temperature checks on extending time as meeting progresses.]

3 – Facilitator of said meeting announce time and place of next meeting. [Baring emergencies, meetings will take place at 60 Wall Street in accordance to the schedule adopted on 11/21/11. Long-lasting changes to regular meeting times or locations, as well as changes to this document, should be brought forth as agenda items and go through process].

4 – Consens upon one individual present at SAID meeting who can commit to attending NEXT meting as FACILITATOR of next meeting. [Will be point person for COLLECTING agenda items/proposals for next meeting. Preferably someone trained in facilitation. This person must stay until the very end of said meeting].

5 – Consens upon a back-up individual committed to being present at next meeting

6 – Consens upon stack taker, minute taker, timekeeper for said meeting

7 – Moment of Silence

8 – Use “straw poll” method to consens upon order in which we attempt to tackle agenda items for said meeting, and how long we would like to spend on each agenda item. [All agenda items must be announced to the working group at least a day prior to said meeting (riseup listserve, posted to nycga.net, announced at a prior meeting, etc.). If someone brings an unannounced agenda item they would like to discuss at said meeting, they are given a minute to propose the item and have it temp-checked upon. If it does not get addressed at said meeting, this can serve as the requisite twenty-four hour notice announcement for it to be brought up at next meeting.]

9 – Attempt to tackle 1st agenda item. When allotted time inevitably runs out, use temp-check method to decide on extending time limit by “x” minutes, acknowledging that it will be at the expense of other agenda items [x determined by facilitator].

10 – Repeat step 9 until consensus has been built, or until temperature checks dictate that it’s time to move on to the next agenda item.

11 - Repeat steps 9 & 10 with subsequent agenda items until official ending time, sense of productivity, and/or frustration levels reach a tipping point.

12 – Facilitator of NEXT meeting Re-announce time and place of next meeting.

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