Guide for Posting Summaries and Minutes, and Updating the QuickFind Chart

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Checklist for Posting Minutes to NYCGA.NET

Note: This assumes you’re logged into nycga.net as OWSMinutes.

 

Sections of This Guide:

I. Posting SC/GA Summary

II. Posting SC/GA Minutes

III. Editing a Post

IV. Updating the Quick Find Post

 

I. Posting a GA/SC Summary

A. Writing the Summary

1. Each summary should have a note at the top that clearly states these are not comprehensive minutes! Recommendation is to cut and paste from previous summaries, if possible. Here is what is currently used:

NOTE: This is a brief summary that is posted prior to formal minutes. This summary is NOT all-inclusive. It includes only major highlights (discussion topics, proposals, and meeting dates/times/locations announced). This summary is compiled via Livetweets and Livestream viewing.

 

2. Keep the summary short and sweet! Include proposals presented and their results (tabled, consensus, modified consensus, withdrawn), announcements/report backs with meeting times/places, and information that people should know immediately. If you have the time/patience/know-how, adding links to the proposals is nice too!

B. Posting the Summary

1. From any page once you’re logged in, go up to the “Dashboard” link and select “New Post” from the pull-down menu.

2. Insert title: “NYC General Assembly MM/DD/YYYY (Summary)” or “NYC Operational Spokes Council MM/DD/YYYY (Summary).”

3. Cut and paste your summary into the text.

a. Between your introductory note in italics and the summary itself, insert an “Insert More” tag. To find, hover you cursor over the various formatting buttons and the correct one will say: “Insert More tag.” This makes it so that a “Read More” link shows up there, allowing browsers to see just what’s above the link when going through all the documents posted under SC Minutes or GA Minutes. Otherwise, the entire text shows up, taking up more room and making scrolling through all the documents a pain!

4. On the right side of the page, click on the “Edit” link next to “Publish Immediately.” Put in date of the meeting you’re posting the summary for, and the time (if you’re posting it the same day, you don’t have to mess with the time; if you’re posting it a day later, put 23:50).

5. On the right side of the page, look for the “Categories” list. Check the box for “Assemblies” and then either “General Assembly Minutes” or “Spokes Council Minutes,” as appropriate. This is what will show up underneath the title of your post and ensures it shows up under the correct heading, so it’s really important!

6. On the right side of the page (you may have to scroll down), look for the “Tags” box. Type in “Minutes” (without quote marks) and press “Add,” then either “Spokes Council” or “General Assembly” as appropriate, and press “Add.” Also, type in “GA Summary” or “SC Summary” and then click “Add.”

7. Click “Publish.” You’ve now posted the summary!

C. Followup/Cleanup Actions

1. Once you’ve clicked the “Publish” button, you should see a line near the top of the page which says “View your post here.” Click on that link to make sure it looks the way it should!

a. This is also a good time to copy the link!

2. Update the “Quick Find” post with the link to your summary (see Section IV of this checklist).

3. You might want to just check that it posted correctly by going to the “Assemblies” link and selecting either “GA Minutes” or “SC Minutes” from the pull-down menu, as appropriate.

 

 

 

II. Posting GA/SC Minutes

A. PRIOR to posting your minutes, you should ensure the following:

1. Make sure there is only a single carriage return between each line, unless you want an extra space between lines (between the meeting information, for example, and beginning of the actual minutes). When you post your minutes, NYCGA.NET will automatically double-space your document! If you cut and paste an already double-spaced document, it’ll show up as triple-spaced.

2. Please make sure there are no extraneous or inappropriate remarks in your minutes document!

3. Only minutes that have been at least partially edited should be posted. We want to the minutes to be professional and readable! They do not have to be completely formatted with the numbering system, nor completely edited for punctuation, capitalization, etc., to be posted. Just make sure you’ve spelled out your abbreviations and corrected misspellings.

B. Posting your minutes:

1. From any page once you’re logged in, go up to the “Dashboard” link and select “New Post” from the pull-down menu.

2. Insert title: “NYC General Assembly Minutes MM/DD/YYYY” or “NYC Operational Spokes Council Minutes MM/DD/YYYY.”

3. Cut and paste your minutes into the text.

a. Where you feel appropriate, not too far into the minutes, insert an “Insert More” tag. To find, hover you cursor over the various formatting buttons and the correct one will say: “Insert More tag.” This makes it so that a “Read More” link shows up there, allowing browsers to see just what’s above the link when going through all the documents posted under SC Minutes or GA Minutes. Otherwise, the entire text shows up, taking up more room and making scrolling through all the documents a pain!

4. On the right side of the page, click on the “Edit” link next to “Publish Immediately.” Put in date of the meeting you’re posting the summary for, and the time (if you’re posting it the same day, you don’t have to mess with the time; if you’re posting it a day later, put 23:59). NOTE: PLEASE MAKE SURE YOUR SUMMARY IS SET FOR 23:50 AND YOUR MINUTES SET FOR 23:59 SO THEY SHOW UP IN ORDER!

5. On the right side of the page, look for the “Categories” list. Check the box for “Assemblies” and then either “General Assembly Minutes” or “Spokes Council Minutes,” as appropriate. This is what will show up underneath the title of your post and ensures it shows up under the correct heading, so it’s really important!

6. On the right side of the page (you may have to scroll down), look for the “Tags” box. Type in “Minutes” (without quote marks) and press “Add,” then either “Spokes Council” or “General Assembly” as appropriate, and press “Add.”

7. Click “Publish.” You’ve now posted your minutes!

C. Followup/Cleanup Actions

1. Once you’ve clicked the “Publish” button, you should see a line near the top of the page which says “View your post here.” Click on that link to make sure it looks the way it should!

a. This is also a good time to copy the link!

2. Update the “Quick Find” post with the link to your minutes (see Section IV of this checklist).

3. You might want to just check that it posted correctly by going to the “Assemblies” link and selecting either “GA Minutes” or “SC Minutes” from the pull-down menu, as appropriate.

 

 

 

 

III. Editing a Post

A. When you edit a post, remember to delete the resulting update that shows up under the “Activity” page. To do this, see step IV.H.1.

 

 

 

IV. Updating the Quick Find Post

A. Go to the “Assemblies” link and click on either “GA Minutes” or “SC Minutes.” It doesn’t matter which.

B. Click on the post at the top titled “Quick Find: Minutes & Livetweet Links

C. Click on “Edit this entry” underneath the title and to the right.

D. Put the cursor somewhere in the top row. Then find the format button that adds a row above (it has a picture!) and click on it.

E. In the new, empty row, type in the Occupy Day number, Date and Meeting Type (GA or SC).

F: In the appropriate column, type in either “Summary” or “Minutes” or “Livetweets” and then link them appropriately. NOTE: The link for the Livetweets is:  http://livetweets.occupy.net/display/yyyy-mm-dd [YOU MUST ENTER THE DATE AS SHOWN]

G. Click “Publish.”

H. Cleanup Actions (please do these to keep things nice and neat!)

1. Clear any  update from the Activity page.

a. Get to main home page of nycga.net by clicking on the “My Sites” link at the very top of the page.

b. You should be at the “Activity” page. If you’re not, click on “Activity.”

c. Scroll down until you see an entry for “OWS Minutes updated the Quick Find post”. Delete this update. Select OK when it asks if you’re sure.

2. Clean up the Comments page.

a. Go to “Dashboard” link at the very top of the page and click on “Manage Comments” in the drop-down menu.

b. Delete the “comment” you created by linking your post in the Quick Find post. Delete it by hovering over the comment; a menu bar will appear, with an option for “Trash”. Select that. This keeps the comment counter clear.

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