Finance 11/11/11 5:50pm
Susan, Darrell, Gaylen, Kevin, Alexandra, Charlie, Justin, Sparo, Trish, Katie
Susan brought a budget proposal form along with a completed sample. Katie would like it to be emailed to her so she can post it online.
S: Facilitation said they needed money for a white board. There was an issue knowing who to give the money to. Susan came up with a new form for working groups to designate point people for finance.
S: Debit cards are a whole different issue. Go to freelancetaxation.com and look at the article about receipts and debit cards. We have terrible success in collecting receipts. Debit card purchases don’t create receipts. We work on cash and reimbursements. Working groups may have totally different needs now that we’ve been evicted.
G: Had to bail people out.
A: How do you get people involved? Had a hard time plugging in.
G: First wanted to bring people in via desk at park. No desk left. We’ll see how it comes back together. Easy way for people to get introduced to forms and protocol. The more people we get the easier it’ll be for us to place people.
A: You have an office?
G: 50 broadway, yeah. But we’ve done done work from home via email. With open meetings I wanted to get more in touch with people about the greater movement. Trying to figure out a way to get a budgetary process at the moment. 3-5 of us working on that. Going to bring that to spokes council. What may end up happening is well work on that next week and tren bring in more and more groups as we progress. First time we’ve had a larger group deciding where’d money goes.
S: What about the hundreds dollar thing? Who’s gonna get the money? Before we set up this big budgetary thing we need to sort that out. What do we do now? Working groups aren’t collecting petty cash.
G: Everyone wants to know where there money is. We’ve been in crisis mode just putting out fires.
S: We have to think globally and meet needs of the movement.
G: We have immediate needs like getting people out of jail.
S: Everyone has been working all day long. I think they’re terrific. But we need to do both.
G: Thank you. Well see what happens. Spokes council is a shit show right now.
S: Let’s have ask them how we move on.
J: Everything’s on hold because we don’t have a centralized table according to Danielle. Where can we set up a table?
A: What about the office?
J: We would get kicked out. Too much traffic.
D: There aren’t that many people asking for money.
S: You haven’t been there in a while. There are a lot of people.
G: We literally couldn’t get money until today because our signatories were locked up.
J: They were targeted.
C: Ask alternative finance group about alternatives.
S: The problem is if we had unlimited funds, oversight wouldn’t be important, but we have so many needs. How do we maintain oversight? If the IRS doesn’t like how this is being done were all fucked. Forgive me if I’m bring rude.
C: We’d be getting more money if we weren’t hoarding it.
J: We’re not hoarding. We should change our name to accounting.
D: The process is convoluted. There aren’t enough people going all the way through the process. I know it’s not being hoarded but people don’t know how to get it.
J: Getting more people involved will change the perception. We need people to do outreach. It’s not a structural problem.
S: Spokes isn’t a council yet.
K: You guys are accounting right now. I’m guessing we can’t afford $100 a day. Accounting and finance could be different groups. Noes the time to start putting together groups. I’m more of a finance guy than an accounting guy. Thats what I want to help with. There’s a transparency group maybe they can help. I don’t want to…
J: S.I.S. is getting raided by the Fire Department. Gotta go.
G: Tracking money. Is that even right? We spend a lot of time with people who don’t like our answers so we keep trying to rephrase the question. There are a lot of things we haven’t been able to do. We’re not going to figure everything out today. The raid on the park has been a blessing because we’ve been able to sit down and write documents. We need more people involved in creating policies and procedutres. That’s what we have now.
S: Money dispensing and per diems.
G: $100 was totally arbitrary. Over $100 goes to GA. Now we have a concept that everybody gets $100 a day.
J: What about transporting people?
G: How many times gave I told you there are safety concerns with the bus?
K: Are you bring reimbursed? You need a policy.
Katie: Hey everyone, can we not talk over each other? It makes it hard for me to take minutes.
S: Right now leaving aside miles, he needs x and we have 2 people per working group. How do we get those 2 people the money?
A: Why can’t we still sit in the park?
S: With the cold and rain?
A: I don’t mind.
G: We talked about your specific thing and then legal got involved. We have to get to spokes soon.
G: I’m still getting push back.
A: Before you leave we need to talk about money for Canada?
G: Bree was working on it.
T: how much money do we have?
[Katie has to leave, the following notes were taken by Kevin]
A couple of people looking for finance group. The people who have been in finance for any time have left to go to spokes.
Lots of yelling over each other.
Sparo has concern for comfort getting funds for underwear and deodorant. And that they are on their last bucket of socks.
She stressed people need to be taken care of.
Sparo also has a proposal for supplies and housing that she would like help from finance putting together. Kevin volunteered to meet with her to begin putting it together.
Someone asks how much money we have and another answers we have 454000.
The group then adjourned to go to spokes.