10/2/11 Meeting Minutes

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Design Meeting, Sunday October 9th



–  Emily: enjoys working on logos, has similar day job

–  Adam: into type

–  Megan

–  Jo: artist in Philadelphia

–  Josh MacPhee: signs & art of cultural movements (book)

–  Josh Collins

–  Gregg:  graphic & web; would like to organize materials, connect to media spaces, etc.; distribution channel solution, archive; involved with WSJ

–  Steve:  book store in Staten Island, B+W zerox, web

–  Elizabeth: from outreach


Copy Finalization

–  groups requesting info should have their copy fairly finalized before it comes to design

–  no adding/changing copy?

–  integrated copy/design if truly horizontal?

–  should develop our own statement for people asking for design

– no doubling of text

–  change some text that is offensive

–  one person editor of info, etc?

–  one per project


Flow Chart Conversation

–  3rd one down, opinionated language: needs to go through GA first

–  must remain conscious of if the statement isn’t speaking for everyone

–  no translation yet as part of our protocol

–  as of now project is done by design then is sent to outreach for printing


Crabgrass = no go

–  buggy, problems


Buddypress = yes

–  wordpress set of plug-ins

–  post requests, comment loop, status

–  need to see if each thread can have a status

–  general agreement that buddypress sounds good


In the Meantime (until Buddypress is up and running)

–  designated people point for assignment, go from idea to completion

–  project manager role that rotates by the week

–  phone convo to train the next one?

–  no design that week

–  schedule for who is PM each week

–  on the NYCGA site there are emails for the other working groups

–  rotate all roles?  up to project manager to find each?

–  email for submissions for now, point people work via google group

–  one email thread per assignment

–  job status sheet

–  spreadsheet w/ date, working group, designer, editor, PM, etc.

–  dropbox still in the running

–  occupymedia.com

–  place for posting stuff and could be a place the design work too

–  need an image dump/raw materials site for design

–  fonts and imagines

–  narrow down the amount of visuals, choices, and fonts

–  must be careful to not get too branded-looking

–  design standards

–  the problem with the young folks

–  mentor program?

–  more likely just steer them away to other groups, broader arts & culture group if they are bad

–  eventually the different boroughs will have GAs, and by then the standards will probably be lower so the youngins can help out too

–  advertise that people who want to join must know the design programs

–  one email for applicants?

–  one email for submissions?  then PM consolidates requests and sends them to those assigned?



– there is a translation committee

– full Spanish capability

– NYCGA site has the translation comm’s contact info

–  need to have a systematic inclusion of translation into the design process



– not actually affiliated with the GA

– Adam has experience with newspapers


End of workflow: Printing & Finance

–  list of printers willing to help, outreach has and will share this list

– first thing when something needs printing is they ask those people

– if no one can do it, they go to staples and then get reimbursed by the GA

– need to find list of local (non-chain like Staples) printers that could be used

– Nadine is going to compile a list and keep track of price comparisons (the test             will be 10,000 double-sided, B&W)

– are there any union printers that we could collaborate with?  if so, would they do             it for free?

–  design may be able to help outreach with their printer expertise

–  cheaper papers to use

–  off-set vs. photocopying

– color paper?


Finance Meeting Report

–  as of now, working groups can get $100 cash from the GA to do something (must be back in three hours with a receipt or you won’t be given money again)

–  printing budget = $3,000

–  working toward system where each working group has a budget


Materials – Press (map, etc.)

–  redesign of long-term materials

–  NYCGA.cc = official site

–  occupywallst.org = affiliated

–  justseeds.org/blog = artist co-op with images, can grab from

–  occupenial group w/ art stuff… website point = drew@nycga.net


Submission Request Overview (it is rumored that it may be made into beautiful flow chart by Emily in the near future):

–  project manager gets request (rotating)

–  PM finds designer and copy person

–  after, revision by that small group (designer and copy person)

–  confirmation of info w/person contacts (this step’s location wasn’t articulated, so I’ll put it here)

–  then to the group at large for any comments, revision

–  then PM oversees the printing, and makes sure it gets to the internet group on the website (especially longer-term stuff)



Project Manager List:

–  this week: Adam

–  next week: Juda

–  Jo?



Need to make a set structure for how to get design requests and what is expected of working groups when they’re requesting stuff

–  only fielding requests from working groups, not individuals

–  design request guidelines: finalized copy, confirmed dates and times, less is more, size of print (1/4 page is usually preferred)

–  information sheet to the Info table?  Have it sent out to the working groups via email as well?


Push NYCGA site (NYCGA.cc) more because it’s the official one



**Weekly meetings will be held Sundays @ 1pm.  The group will meet under the red sculpture thing at Broadway & Cedar**


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